Easit Periodic Invoicing™
With Easit Periodic Invoicing™, you can simplify, automate and assure the quality of your invoicing in a time and cost effective manner.
- Automate your cost allocation and invoicing.
- Increase awareness through clear costs.
- Improve the quality.
- Reduce administration.
- Free up resources.
Why Easit Periodic Invoicing™?
It is increasingly common for businesses to see their IT department as a profit center that will charge other activities for their services, IT equipment, subscriptions, contracts, etc. This type of invoicing is often time consuming and resource intensive. Another problem is that revenues are only handled at a flat rate instead of accurately allocating the internal costs. The solution to this problem can be found in our product Easit Periodic Invoicing™.
Easit Periodic Invoicing™ has had a major impact at local municipalities who have been lacking an effective and quality-assured way of getting paid by the other operations.
Since 1999, Easit has developed systems and processes that help businesses and public sector organizations to create orderliness. With the help of Easit’s Case Management System, our customers have gained control of the organization’s case flows, assets, contracts and projects. Over 10 years ago, we received this question from a number of our customers:
“Can Easit help us automate our revenue flows
for our internal cost allocation and invoicing?”
Despite a high degree of orderliness, many customers feel that it is a cumbersome and resource-intensive procedure to get paid for what they deliver to the other operations in the organization. The feeling is often that the time it takes to handle cost allocation and invoicing means that it is not worth it – it simply costs more than it yields. Based on this need, the product Easit Periodic Invoicing™ has been developed.
Easit Periodic Invoicing™ keeps track of and compiles the number of assets, subscriptions, contracts etc. by cost center. Easit Periodic Invoicing™ handles both revenue and expenditure accounts and creates complete accounting transactions and / or invoice data to your accounting system according to the interval that suits you. Many steps previously done manually can be automated, thus improving the quality – while making huge savings in time.
Customers who work in Easit Case Management System and also have modules for cases, time and projects can also manage costs for ongoing invoicing in the same system. In this way, everyone can contribute to the process by performing their daily tasks.
Time reporting on ongoing work (cases) is made in the system, as well as attesting of orders, documentation of deliveries of equipment and services, maintenance of contracts and subscriptions, and administration of projects, through daily routines. No additional work is needed.
All steps for invoicing take place inside the system, and a history log is created for traceability.
Easit Periodic Invoicing™ also has built-in controls for each individual invoicing so that nothing falls between the cracks or is accidentally charged several times.
On the items to be invoiced there should be information about:
– the date when the invoicing should begin
– how often invoicing shall take place
(eg monthly, quarterly, yearly)
– who should be invoiced.
Accounts and other information
In addition to the basic information, information on accounting for cost and revenue can also be managed. Account information is stored where most suitable, thereby facilitating the administration.
Other information that is stored in Easit Case Management System can be used in the invoicing, and then transferred through a connection to your accounting system.
Output – basis for invoicing
Files for accounting and internal or external invoicing is normally created in XML format. If your accounting system can not receive files in this format, they can be converted by an integration platform which is supplied either by you or by Easit.