Digital Signing simplifies the offboarding process in municipal operations

One of our municipal customers has taken another step in their digitalization journey by integrating BankID signing into their offboarding process. By utilizing Easit GO , they have created an automated and secure process to handle terminations of employment in an efficient and legally secure way.

The challenge: Need for safe and smooth offboarding

In the past, the process of managing terminations of employment was manual and time-consuming. HR had to collect signatures via traditional document management systems, which risked delays and lack of traceability.

This resulted in documents disappearing, processes taking longer and a heavy administrative workload. The municipality wanted to find a solution that was both digital and legally binding to ensure that all relevant bodies sign in the right order.

The solution: Digital signing with BankID via Easit GO

To streamline the process, the municipality implemented a solution where digital signing via BankID was integrated directly into Easit GO. This means that the offboarding process is now handled completely digitally from start to finish.

• Automated workflow - When an employee terminates their employment, a digital case is triggered in Easit GO.
• BankID signing - All parties, including the employee and authorized managers, sign the documents digitally with BankID.
• Traceability and security - The system logs every step of the process, providing full transparency and documentation.
• Integration with other systems - Information can be automatically forwarded to payroll and HR systems.
• The result: More efficient and safer management

The introduction of digital signing has resulted in a much smoother offboarding process:

• Saving time - The process that used to take days or weeks can now be completed in a few hours.
• Higher security - BankID signing ensures that only authorized persons can perform and approve offboarding.
• Better compliance and traceability - All signatures and decisions are digitally logged, providing a clear audit trail.
• Reduced paper handling - The process is now fully digital, reducing costs and environmental impact.

The future: Digitizing more processes that require signing

With the successful implementation of digital signing in the offboarding process, the municipality sees great opportunities to expand the use of Easit GO for more administrative processes that require signing. The ambition is to continue to reduce manual processing and create secure and efficient workflows.

Want to know more about how Easit GO can help your organization digitize workflows? Contact us today!

Read more

Integrations
This section presents Easit GO's integration possibilities with other systems, such as payroll and HR systems.

Features of the platform
This page provides an overview of the key features of Easit GO, including case management and automation.